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FYI, You Can Apply For A Police Clearance Online. Here’s A Step-by-step Guide

FYI, You Can Apply For A Police Clearance Online. Here’s A Step-by-step Guide
Image by @rawpixel.com / Freepik; pnpclearance.ph

When applying for a job, most employers ask for a copy of your police clearance as a prerequisite along with other documents and IDs. This document may also be needed if you are planning to take the civil service exam. You might be wondering how to get one in the new normal. Luckily, you can now apply, set an appointment, and pay for your police clearance online!

ICYDK, a police clearance is a documentthat certifies you do not have any criminal record. While a police clearance can be used in applying for a credit card, issuance of your birth certificate, and taking the civil service exam, this cannot be used to apply for or renew your Philippine passport, or register as a voter.

Police clearance vs. NBI Clearance

The National Police Clearance System (NPCS) and NBI Clearance System both record “hits” or an individual’s suspicious records. However, there are times that these “hits” happen even if you have no misconduct to your knowledge because there may be other individuals on their database who have the same name as you (who may have records).

If you would like to clear a “hit” caused by a namesake, you may immediately process this on the same day when applying for a police clearance. With the NBI Clearance, however, it may take up to 10 days.

Both systems also differ in the records they gather.

The NBI keeps record of the following:

  • Derogatory and criminal records
  • Facial photo
  • Fingerprint scan
  • Civilian identification records (such as identifying marks and characteristics)
  • Dental records

The police clearance, on the other hand, records the following:

  • Blotter records
  • Fingerprint scan
  • Derogatory and criminal records
  • Facial photo

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How to apply for a national police clearance online

  1. To apply online, you will need to access the official NPCS website.
  2. Click the “Register” button and select your preferred language.
  3. You will be redirected to a “New Applicant Registration form.” Make sure to fill this out with correct information, and take note of your email address used, as well as your password.
  4. After registering for a new account, log in with your newly created credentials.
  5. Go to your account profile and click the “Edit Profile” button in the lower left corner of the page.
  6. You will be asked to input personal information, such as your birth date, full name, address, and more. While filling out the application profile, make sure to tick the box if you are a first-time job seeker to avail your one-time free clearance.

    If you are part of the PWD community, make sure to tick its corresponding box as well!

  7. Once you’re done filling out your profile, proceed by clicking the “Clearance Application” button.
  8. You will then be asked to schedule your appointment in your preferred police station.
  9. Once you’ve chosen your appointment schedule, it’s time to pay online! If you’re a first-time job seeker, the fee will be waived. If you are reapplying, however, you will need to pay a Php 160 fee through Landbank, GCash, or BancNet.
  10. Review your application details and confirm! Now, take note of your reference number, because you may need to present this during your appointment.

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Requirements for your appointment

Since you will need to provide your updated photo biometrics data, you will need to be physically present in your appointment at the nearest police station in your area. On the day of your appointment, make sure to bring your official receipt, a copy of your reference number, and two valid IDs. Make sure that your IDs have your complete name, photo, and signature!

Here’s a list of accepted valid IDs:

  • Original copy of your birth certificate
  • Alien Certificate of Registration
  • Driver’s License
  • Passport
  • TIN ID
  • Voter’s ID
  • SSS ID/UMID
  • PRC ID
  • Postal ID
  • Senior Citizen ID
  • OFW ID
  • GSIS ID
  • PhilHealth ID
  • School ID with registration form

Reminders

Once you’re done with your application, you may verify your police clearance online, too! Just go to the official NPCS website and click the “Verify Clearance” option. Then, enter your surname and police clearance number, and click “Verify”.

Do note that police clearance applications are only entertained during weekdays, and once approved, a national police clearance is only valid for six months. After that, you will need to apply for another one.

For more information about police clearance application, you may contact the NPCS ONE-STOP SHOP at 02 723 0401 loc 8815 or email them at ncrs.crac@didm.pnp.gov.ph.

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